Conference Registration Information - WAIC: Western Association of Independent Camps
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Conference Registration Information

Join fellow camp professionals for the 71st Annual WAIC Conference in Indian Wells, California from October 27-30!


We’ll be California Dreaming at this year’s conference, which is filled with the same great networking, education, and socializing that we all look forward to every year! The conference is hosted by the Southern California section in collaboration with members of all three sections of the Western Association of Independent Camps. Whether you’re a member of WAIC or not, this conference is open for all camps and individuals who are looking for great conference programming geared toward the camp professional.


California Dreaming

WAIC Annual Conference • October 27-30, 2022


Hyatt Regency Indian Wells Resort & Spa

Conference Group Rate: $189 (single/double occupancy) + $15 Resort Fee

Group Rate Reservation Deadline: October 4, 2022


Important note: The success of the WAIC Conference and the ability to provide a quality program at a great hotel depends on exhibitors and attendees staying at the conference hotel to meet our room block guarantees.



For travel by air, fly into the Palm Springs Airport (PSP). The airport is approximately 30 minutes from the conference hotel. If you travel by car, day/overnight self-parking at the hotel is complimentary.



Take a look at the Schedule-at-a-Glance and the fantastic speakers for this year’s conference.



Annual WAIC Golf Tournament sponsored by The Original Mattress Factory (Wednesday, Oct. 26)

Join WAIC members, Business Affiliates, and friends at the Annual WAIC Golf Tournament on Wednesday, October 26th! It’s a fun, casual setting to chat with friends and colleagues, and maybe even play some golf, too. Golfers will enjoy 18 holes on the Players Course at the Indian Wells Golf Resort. Tee-time starts at 10am. The entry fee is $160/person. Golf club rentals are available for an additional fee of $75/set.

WAIC Pool Party (Wednesday, Oct. 26)

With amenities like 7 pools, kids area, and adults-only pool, it would be a waste NOT to have a pre-conference pool party. Join us at our private cabana starting at 11am. We will be enjoying the pool lifestyle until around 4pm.

Agua Serena Spa at the Hyatt

If rest and relaxation are in the cards for you during the conference, book a spa service (or two!). Wednesday and Saturday afternoon will be prime appointment times so be sure to make your reservations at the spa as soon as possible. 

Cocktail Hour and Lawn Games hosted by CampMinder (Wednesday, Oct. 26)

CampMinder invites you to join all our pre-conference attendees out on the Cove Lawn for drinks, lawn games, socializing, and snacks. We are grateful to have CampMinder host this lovely conference tradition. Enjoy this pre-conference event from 5-7pm.



Exhibit Hall (Thursday & Friday, Oct. 27-28)

Be sure to visit the Exhibit Hall and visit with new and returning vendors to help you get a jump start on next summer’s planning and ordering!

Dinner NOT On Your Own (Friday, Oct. 28)

Back by popular demand, Friday’s Dinner NOT On Your Own provides folks the opportunity to connect and engage with new and old friends at the conference. Various large party dinner reservations have been made to accommodate all price ranges and food preferences. Signup for these reservation spots will be available soon. 

Game Night (Friday, Oct. 28)

Are you up for some fun with friends on Friday night after dinner on your own? We sure hope so! Continue your conversations or meet some new camp folks as you play, laugh, and enjoy the rest of your evening. Hosted by Ariel Abt and Nick Coffing, this night is sure to be one to remember!

Auction Reception and Dinner (Saturday, Oct. 29)

We will be raising funds in style at this year’s Auction reception and dinner. This year’s auction takes inspiration from the mystique of old Hollywood and the Art-Deco movement. Think fortune telling, gilded attire, glasses of something bubbly, and dreamy celestial decor. Donation information and submission link will be sent to you soon. In the meantime, start putting together a magical outfit and start collecting those fabulous auction items. Need more inspiration? Take a look at our style guide, here.

Annual WAIC Slide Show (Saturday, Oct. 29)

The Annual Slide Show is a wonderful WAIC tradition and everyone looks forward to getting a peek at the fun and memorable experiences created at other member camps. KC Wilsey from Cali Camp will be putting together a wonderful show for us this year. Stay tuned for specific instructions regarding submission of pictures or video clips. 


Camp WAIC is a program for children of conference attendees designed to help with child care throughout the conference. There are various different options for all child care needs. More information is provided on the registration page. We will follow up with details in a separate email.




This program is the mainstay of WAIC’s fundraising efforts which helps to provide the funds needed to operate the organization for the next fiscal year and provide opportunities for increased member education and benefits! It’s easy to participate, just look for the donation section on the conference registration. Thank you in advance for your contribution!



Please complete the online registration for your camp or organization by October 15. During the registration process you will be able to add individual attendees. After the registration is submitted, an invoice will be emailed.



Full Conference Registration

(includes all education sessions & conference events, Thursday reception & dinner, Friday breakfast, coffee break, & lunch, Saturday breakfast, reception & dinner, Sunday breakfast)

WAIC Members & Guest Affiliates: $475

WAIC Director Emeritus: $375

Non-members: $600


Daily Registration

Thursday (10/27) – $225

Friday (10/28) – $225

Saturday (10/29) – $225



For questions or assistance, please contact WAIC Association Manager, Chelsea Rowe, at or 949.407.9242.

Presented by



Liz Kimmelman (Tumbleweed Day Camp) – Conference Chair

Ashley Oken (River Way Ranch Camp), Sam Townley (Outpost Summer Programs) Diana Huff (AstroCamp), Jamie Porter (Camp Kinneret), Kassandra Wilsey (Cali Camp), Aaron Munoz (River Way Ranch Camp), Nick Coffing (Canyon Creek), Kelly Jones (Outpost Summer Programs), Ariel Abt (Cali Camp), Brittany Grissett (Gold Arrow Camp), Yatiel Owens (Individual Member), Megan May (Friendly Pines)